Terms and Conditions

These Terms and Conditions set out the general rules for using the QR Gate attendance and access management system (hereinafter - the «System») provided by Proveb MMC. By registering, the user is deemed to have fully and unconditionally accepted these terms.

1. Rules of use

• The System is intended for recording employee attendance (check-in / check-out), tracking working time and producing reports.
• The user may use the System only for lawful purposes and in accordance with these terms.
• Protecting account credentials (username, password, API keys) is the user's own responsibility. Sharing these credentials with third parties is prohibited.
• Any action that obstructs the System, overloads it, abuses it through automated requests or attempts to bypass its security mechanisms is prohibited.

2. Responsibility for the data entered

• The registering party bears full responsibility for the accuracy, currency and lawfulness of all data entered into the System.
• Company details (legal name, tax ID, registered address, contact channels) must be entered correctly and in line with official documents. Incorrect data may render contracts, invoices and payment documents invalid.
• Employee data may be entered into the System only where there is a lawful basis - an employment contract, the employer's statutory record-keeping obligation, or the employee's consent. Informing employees about the processing of their data is the employer's obligation.
• Entering third-party data into the System without a lawful basis is prohibited.

3. Technical data processed

In line with the purpose of the System, the following data may be processed:

• attendance records - check-in / check-out times, lateness and early-leave indicators;
• location (coordinate) data - to verify whether the employee was at the designated point at the time of the scan;
• device and network data - device identifier, IP address, browser / application details;
• system logs - for security, dispute investigation and prevention of abuse.

The rules governing the processing of this data are explained in detail in the Personal Data Processing Policy and the Privacy Policy.

4. How the service is provided

• The System is provided «as is». Its functionality, interface and technical infrastructure may be improved, changed or updated by Proveb MMC.
• Maintenance, updates and security work may be carried out to keep the System stable and secure; access may be temporarily limited during such work. Where possible, notice is given in advance.
• Extending or changing functionality as a result of an update may be applied without additional charge unless separately agreed otherwise.
• No guarantee is given as to any specific outcome, uninterrupted operation or any commercial effect expected by the user.

5. Intellectual property

The source and object code of the System, its internal architecture, algorithms, database structure, interface design (UI/UX), business logic, administration panel, name and logo are the exclusive intellectual property of Proveb MMC. These terms grant the user no ownership right over the System - only a limited, non-exclusive and non-transferable right of use.

Prohibitions such as copying, reverse engineering, extracting the internal logic with artificial intelligence tools, and creating a similar or competing product are set out in detail in the Intellectual Property Rights document. That document is accepted separately at registration and forms an integral part of these Terms.

6. Suggestions and feedback

Any suggestion, feedback, comment or idea the user submits regarding the System may be used by Proveb MMC free of charge and without restriction for the purpose of improving the System. No intellectual property right or claim for remuneration arises for the user in respect of such suggestions.

7. Suspension of service and blocking of an account

Proveb MMC reserves the right to block an account and to suspend the service in whole or in part in the following cases:

• breach of these terms or of any other legal document;
• use of the System for unlawful purposes, or signs of abuse;
• failure to meet payment obligations;
• entry of false or inaccurate information;
• actions that threaten the security of other users or of the System.

8. Limitation of liability

• Proveb MMC is not liable for indirect damages - including lost profit, loss of revenue, business interruption, loss of data or damage to business reputation.
• Liability for damage arising from use of the System that is contrary to these terms, incorrect or outside its intended purpose lies with the user.
• No liability is accepted for temporary unavailability of the service caused by internet connectivity, server infrastructure, third-party services (payment, e-mail, SMS) or force majeure.
• In any event, the total liability of Proveb MMC shall not exceed the amount of the subscription fee actually paid by the user.

This limitation does not apply to damage caused intentionally, nor to cases where limitation of liability is prohibited by law.

9. Liability for breach

Liability for infringement of copyright, disclosure of trade secrets, unlawful use and causing damage is determined in accordance with the legislation of the Republic of Azerbaijan. Proveb MMC is entitled to claim compensation for actual damage and lost benefit resulting from the breach, and to take any other legal measures provided for by law.

Access records, IP addresses, operation logs and database logs are retained for the investigation of breaches and may be submitted as evidence in accordance with the law.

10. Force majeure

Extraordinary circumstances beyond the control of the parties and impossible to foresee - natural disaster, fire, war, act of terrorism, civil unrest, epidemic, decisions of state authorities, large-scale interruptions in power and communication systems, as well as serious technical failures in internet and hosting infrastructure - are considered force majeure. No liability arises for non-performance of obligations in such cases; performance resumes as soon as possible once the circumstance has ceased.

11. Dispute resolution

Disputes are resolved first of all through negotiation and by written claim; the period for responding to a claim is 7 (seven) calendar days. Failing agreement, the dispute is heard by the competent court in accordance with the applicable legislation of the Republic of Azerbaijan.

12. Changes to the terms

These terms may be updated from time to time. The updated text takes effect from the moment it is published on this page. Continuing to use the System constitutes acceptance of the updated terms. The revision in force at the moment of acceptance is recorded in the System.

13. Final provisions

• These terms are drawn up in Azerbaijani; in the event of any conflict with translations into other languages, the Azerbaijani text prevails.
• The invalidity of any provision does not affect the validity of the remaining provisions.
• These terms apply together with the other legal documents (Privacy, Personal Data, Intellectual Property). Where a separately signed contract exists, that contract prevails in respect of commercial terms.

14. Contact

For questions: [email protected]